Updated: August 7, 2026
Contract
What exactly you sign before recruitment starts
The contract appears before WORKIN approaches partners in the country. Every section is broken down here so your lawyer reads the document instead of guessing what might be in it.
The draft contract is sent together with the commercial proposal, before any payments.
In short
The contract fixes timeline, money and replacement
Three things the document exists for: what exactly WORKIN is obliged to do, when and how much the company pays, and what happens if a worker does not show up. The remaining sections serve those three. The contract does not replace the work permit - that is filed by the migration partner in the company's name.
Contract sections
Seven sections your lawyer reads
The order matches the document itself.
- 01
Subject of the contract
WORKIN recruits staff and supports their arrival; the company accepts the work and pays. It states explicitly that under the recruitment model WORKIN is not the workers' employer - the company becomes the employer.
- 02
Procedure and timelines
Project stages with benchmark timings and the moment the clock starts: signed contract plus the handed-over company document package. Not the first conversation.
- 03
Payments
Fee amount, currency, bank details and schedule. Half after the workers start their shifts. State fees and the migration partner's services are not part of this invoice: they have different recipients.
- 04
Replacement guarantee
The period the guarantee covers, the grounds and the procedure. What counts as a no-show, how long a replacement search takes and at whose cost it is done.
- 05
Obligations of the parties
What WORKIN does and what the company must do: workplaces, safety briefing, mentor, address of residence for registration, employment contract after the start.
- 06
Confidentiality and data
Candidate profiles, project terms and the parties' commercial data. The handling of candidates' personal data is a separate clause, under personal data protection law.
- 07
Termination and disputes
Grounds for exiting the contract, the notice procedure and what happens to payments at each stage. Disputes go to negotiation first, then to court at the respondent's place of registration.
WORKIN candidates
Candidates who have already applied
Experience, skills, languages and photos from their CVs. Open a profile to see where they worked, or contact a WORKIN manager.
All candidates- candidates
- 390+
- professions
- 29
- countries
- 32
Boundaries
What the contract guarantees and what it does not
Promises that cannot be kept are not written into the document - however much someone wants to see them.
The contract guarantees
- WORKIN's scope of work on the project
- The procedure and timing of payments
- Worker replacement under the written clause
- Candidates vetted against the agreed profile
- Coordination of the document route with the partner
- Support of arrival and accommodation
- Confidentiality of commercial terms
The contract does not guarantee
- The permit issue date - that is a state authority's decision
- That a specific person from a profile will definitely arrive
- That a worker will not resign later of their own accord
- Performing the employer's duties instead of the company
- The outcome of inspections of the company by regulators
If negotiations push for a guaranteed date from a state authority, we refuse and explain why. Signing that would mean knowingly breaching the contract.
How we sign
Four steps from draft contract to start
Amendments from your lawyer are a normal part of the process, not a reason to stall the project.
- 01
Draft contract
Sent together with the commercial proposal. The document can be shown to a lawyer before any obligations or payments.
From the companyNo involvement neededTypical timeframewith the proposal - 02
Amendments and approval
We accept your lawyer's amendments. Commercial terms are negotiable, so are the boundaries of liability. Only what we do not control is not up for negotiation.
From the companyLawyer's amendmentsTypical timeframe1-3 days - 03
Signing
Signatures of authorized persons on both sides. We accept a qualified electronic signature and send a paper copy by post.
From the companyAuthorized person's signatureTypical timeframe1 day - 04
Project start
After signing, WORKIN engages partners in the country and the company hands over the document package: company details, registry extract, authorized person and draft employment contract.
From the companyDocument packageTypical timeframe3-5 days
Recruitment does not start before signing. That protects both sides: candidates are not promised work that does not yet exist on paper.
Money
Payments under the contract
Under the WORKIN contract the company pays only the fee for recruitment and support, half of it after the workers start their shifts. State fees are paid by the company directly to the recipient at the amounts set by law. The migration partner's services are paid under a separate contract with it. Housing, transport and meals are a separate project model with separate pricing.
Recruitment + migration support + state fees = project budget
Each recipient issues a separate invoice. Payments are not mixed.
What forRecruitment: sourcing, candidate vetting, coordination up to the first shift
When it is paid50% after the contract · 50% after the start
What forMigration documents: translation, permit, visa, residence permit, registration. A separate legal entity with its own account
When it is paidOne payment before paperwork begins
What forState fees for processing documents. Amounts are set by law
When it is paidOn filing each document
What forHousing, transport, meals and other agreed expenses. The scope and cost are fixed separately for the specific city and group
When it is paidOn the schedule agreed in the contract
What the WORKIN recruitment fee covers
- Sourcing and vetting candidates for your profile
- Approval of every profile with the enterprise
- Coordination of the document route with the migration partner
- Arrival logistics, meeting at the border and transfer
- Preparation of the first working day and support after the start
We receive the second half only when the worker has started the shift.
The estimate depends on the country, trade, number of workers, pay and additional project conditions: housing, transport and meals.
Line-by-line amounts will be published once the current price list is confirmed and state fees are re-checked against official sources - with the date of validity next to them.
After the contract
What to do straight away
Four things that decide whether the project fits the timeline in the contract.
Contract signed, documents need handing over
Page
Readiness checklistThe checklist shows the full package and the site's readiness. The most common cause of a missed deadline is an incomplete company document package.
You need to understand your duties as an employer
Page
Employer obligationsOnce the workers start, the company becomes the employer of a foreign national with all the duties the law imposes. The page sets out which ones and which documents must be kept in HR records.
You want the calculation adjusted for changed terms
Page
Commercial proposalThe proposal is redone if the trade, headcount or date has changed. The contract is not rewritten from scratch for that.
You need to add another group
Page
Staff requestA new request leads to a new calculation. The second group often moves faster: the company document package is already assembled.
Questions and answers
What the company's lawyer asks
The questions that reach us most often during approval.
Before recruitment starts. Until there is a contract, WORKIN does not approach partners in the country and does not show the vacancy to candidates. Promising work without a signed document is the road to a failed project.
Under the recruitment and mass hiring model - your company. Under outsourcing and leasing the personnel stay on the contractor's payroll, and that is a different contract with a different subject. The model is stated explicitly in the contract.
The contract sets out the guarantee period, the grounds and the procedure. If a worker does not show up or fails the trial for reasons named in the contract, WORKIN finds a replacement within the agreed time.
Yes. Your lawyer's amendments are a normal part of approval. The only wording we do not accept is anything placing liability on WORKIN for decisions made by state authorities.
No. They have a different recipient - the state - and the amounts are set by law. The company pays them directly. In the proposal and the contract they appear as a separate line, so there is no impression of a hidden markup.
The contract states what happens to payments in that case. WORKIN does not control a state authority's decision, so no date is guaranteed - but the course of action on refusal is written down in advance.
Yes, we accept a qualified electronic signature. A paper copy is sent by post on the company's request.
In practice, 1-3 days for amendments and a day for signing. It takes longer when the company has not yet decided which model to work under: recruitment, outsourcing or leasing.
Request
Get the draft contract and the proposal
- 01A manager reviews the request and clarifies details
- 02You receive a route, a timeline and a cost structure for your project
- 03Any contract decision comes only after the estimate
Need a detailed request? Fill in the employer form
Staffing request