Updated: August 7, 2026
A working checklist for HR
What to prepare before sourcing foreign workers
Collect the trades, conditions, documents and living arrangements of the enterprise. WORKIN uses them for the candidate profile, the estimate and the start plan.
The online check is free and does not oblige you to sign a contract.
In brief
An estimate does not need an archive of documents
For a preliminary estimate it is enough to describe the need, the working conditions, the headcount, the site and the target date. The full document package is collected later, once the project is approved.
Online check
Fill in the checklist and see your readiness
Mark what is already decided. The matrix shows what is ready, what needs clarification and what blocks the launch. The data stays in your browser until you send it with a request.
Completed
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What the work is, how many people and by which date.
The criteria the enterprise will use to approve people.
What goes into the employment contract and the candidate profile.
Readiness of the location to receive the group.
Where the workers will live from day one.
How people will get to their shift.
The catering format on site.
Enterprise documents
What you will need and when
The enterprise's package is small, but the document route cannot start without it. Collect it in parallel with sourcing.
| Document | What it is for | Stage | Owner |
|---|---|---|---|
| Company details | Contract and invoices | Before the contract | Finance |
| State registry extract | Proof of employer status | Before the contract | Legal |
| Authorised signatory | Signing the contract and documents | Before the contract | Director |
| Description of working conditions | Candidate profile and estimate | Before sourcing | HR |
| Draft employment contract | Work permit application | Before filing | Legal and HR |
| Wage data | Permit and employment contract | Before filing | Finance |
| Order appointing a project owner | Coordination with WORKIN | Before arrival | Director |
| Briefing programme | Clearance to work | Before the start | Safety officer |
| Workers' accommodation address | Address registration | After arrival | HR and WORKIN |
Company details
What it is forContract and invoices
StageBefore the contract
OwnerFinance
State registry extract
What it is forProof of employer status
StageBefore the contract
OwnerLegal
Authorised signatory
What it is forSigning the contract and documents
StageBefore the contract
OwnerDirector
Description of working conditions
What it is forCandidate profile and estimate
StageBefore sourcing
OwnerHR
Draft employment contract
What it is forWork permit application
StageBefore filing
OwnerLegal and HR
Wage data
What it is forPermit and employment contract
StageBefore filing
OwnerFinance
Order appointing a project owner
What it is forCoordination with WORKIN
StageBefore arrival
OwnerDirector
Briefing programme
What it is forClearance to work
StageBefore the start
OwnerSafety officer
Workers' accommodation address
What it is forAddress registration
StageAfter arrival
OwnerHR and WORKIN
The exact package depends on the region and the trade - the migration partner provides the final list after the contract is signed. Scans are not needed at the first stage.
Internal approvals
Who to align with inside the enterprise
One unresolved question inside the company delays a project more than any state authority.
- 01
Director
Project budget and the decision to launch
- 02
HR
Candidate profile, conditions and communication
- 03
Production
Sections, shifts, mentors and the start date
- 04
Finance
Payments, wages and payroll setup
- 05
Legal
Contracts and employer duties
- 06
Safety officer
Briefing, protective equipment, clearances
- 07
Security
Access procedure and entry to the site
- 08
Site owner
The first working day and the group's adaptation
Questions and answers
What HR leads ask
Practical answers for those collecting data inside the enterprise.
No. For a preliminary estimate the first three sections are enough: the need, candidate requirements and working conditions. The rest is agreed before the document route starts.
Mark it in the checklist. WORKIN can arrange accommodation under a separate project model - the question then moves from blocking to negotiable.
You need one employee with the authority to decide on the site, documents and schedule. Usually the HR lead or the production manager.
Yes, you can send the completed checklist with the request. Passport scans and other sensitive documents are not needed at the first stage.
A project manager reviews the input and gets in touch to clarify the estimate. The response time is fixed in the contract.
Three things: an undefined start date, unresolved housing and no responsible employee on site.
For HR leads
The fillable checklist as a PDF
12 pages: fillable fields, checkboxes, document tables, space for internal comments and a print version.
- The enterprise's need
- Candidate requirements
- Working conditions
- The site
- Housing
- Transport
- Meals
PDF, A4 format, fillable fields. Complete it on a computer or print it.
All materials
How to bring in foreign workers: the full project plan
17 steps, timelines, costs, the split of responsibility and the enterprise's actions - from request to the group's first shift.
One coordination team - a clear division of responsibility
The project involves WORKIN, an independent migration partner, the enterprise and state authorities. For every duty you can see who organises it, who decides, who pays and what the enterprise provides. The migration partner is a separate legal entity, not a WORKIN department.
WORKIN practical materials
Guides, checklists and tables for launching a project, preparing the enterprise and bringing workers in safely.
Request
Send the data - get a project estimate
- 01A manager reviews the request and clarifies details
- 02You receive a route, a timeline and a cost structure for your project
- 03Any contract decision comes only after the estimate
Staffing request
- 1The need
- 2Company and timing
- 3Contact