Updated: August 7, 2026
Legal boundaries
What we promise - and what we never will
The fastest way to lose an enterprise's trust is to promise something the state decides. This page spells out honestly where our zone of responsibility ends and where the law's zone begins.
We do not speed up state authorities' timelines and do not promise faster than reality. That rule sits on every page of this site for a reason.
In short
We answer for the work; the state answers for decisions
WORKIN prepares candidates, documents and support so that state authorities have no reason to refuse. But the permit is issued by the state, the visa by a consulate - and no company can guarantee someone else's decision. Whoever promises a «100% permit» either does not understand the process or is knowingly selling air.
Rules
Six rules we work within
These boundaries are fixed in the contract and are not negotiable - even when a client asks for «something a bit faster».
- 01
The state makes the decisions
The employment permit is issued by the employment service, the visa by a consulate, registration is kept by the migration service. We prepare documents and steer the process, but we do not command other people's decisions.
- 02
State timelines cannot be accelerated
A «faster for a surcharge» option does not exist in state procedures. Our timeframes are practical, from real projects, and we state them honestly before the contract.
- 03
Official employment only
Workers are employed by your enterprise under Ukrainian labour law, with an official salary. We do not offer or support «let them work while the papers are pending» schemes.
- 04
Foreigners' paperwork is the migration partner's field
LAWinUA is a separate legal entity with its own zone of responsibility and separate payment. We do not pass its work off as ours.
- 05
Legal opinions come from a lawyer
We explain how the process works, but legal conclusions for your situation should come from a lawyer - your in-house counsel or the partner's lawyer. Bringing your own counsel into the call is normal practice.
- 06
Data is protected
Personal data of candidates and enterprises is used only for the paperwork and is not passed to third parties. Readable passports and forms are never published anywhere, including this site.
The limits of promises
What is written in the contract - and what you will never hear from us
The left column is our obligations. The right one is the promises that give away unscrupulous intermediaries.
We promise and fix in the contract
- Vetted candidates for your trade and headcount
- Practical timeframes stated before signing
- A transparent calculation across the three payees
- Worker replacement under the contract terms
- Support up to the first shift and beyond
This we will never promise
- A «guaranteed» permit or visa - the state decides
- Speeding up state queues for money
- Work before the documents are issued
- «Arrangements» with state authorities
- Retroactive promises that are not in the contract
If someone promised you faster, cheaper and with a 100% guarantee - compare that promise with this list. The most expensive project is the one that starts with a beautiful lie.
If something goes wrong
Four scenarios and what we do in each
Problems happen even in clean processes. The difference is what happens next.
- 01
A state authority delays the review
We cannot push the state - we can honestly show the status, rebuild the project schedule and keep you updated weekly.
What we doUpdated schedule and statusesYour partstaying informed - 02
A candidate is refused
We analyse the reason. If it is about documents, we correct and resubmit. If the refusal is final, we put forward a replacement from the group's reserve.
What we doCandidate replacementYour partapprove the replacement - 03
A mistake on our side
A paperwork mistake made by us or the partner is corrected at our own cost and in our own time. It is not a reason for extra charges to the enterprise.
What we doCorrection at our costYour partnot needed - 04
A dispute under the contract
Negotiations first - most questions close with a directors' conversation. If not, the dispute is resolved under Ukrainian law, as written in the contract.
What we doNegotiations, then courtYour partper the contract procedure
None of these scenarios cancels the main thing: we only take on projects we believe in ourselves - which is why we say «no» as early as the consultation.
Money
Where the legal boundary runs through the money
State fees are paid by the enterprise directly to the state - we add no markup and take no «facilitation commission». WORKIN's fee and the migration partner's payment are separate lines with separate account details. If some calculation has the state fee «sewn into» an intermediary's service, that is a reason to ask what it really costs.
Recruitment + migration support + state fees = project budget
Each recipient issues a separate invoice. Payments are not mixed.
What forRecruitment: sourcing, candidate vetting, coordination up to the first shift
When it is paid50% after the contract · 50% after the start
What forMigration documents: translation, permit, visa, residence permit, registration. A separate legal entity with its own account
When it is paidOne payment before paperwork begins
What forState fees for processing documents. Amounts are set by law
When it is paidOn filing each document
What forHousing, transport, meals and other agreed expenses. The scope and cost are fixed separately for the specific city and group
When it is paidOn the schedule agreed in the contract
What the WORKIN recruitment fee covers
- Sourcing and vetting candidates for your profile
- Approval of every profile with the enterprise
- Coordination of the document route with the migration partner
- Arrival logistics, meeting at the border and transfer
- Preparation of the first working day and support after the start
We receive the second half only when the worker has started the shift.
The estimate depends on the country, trade, number of workers, pay and additional project conditions: housing, transport and meals.
Line-by-line amounts will be published once the current price list is confirmed and state fees are re-checked against official sources - with the date of validity next to them.
Where to next
Pages usually read after this one
Legal questions usually lead here.
What the law requires of us as an employer
Page
Employer obligationsThe employer's obligations for a foreign worker, and which papers must be in HR files.
We want to see the contract terms
Page
ContractThe contract structure block by block: subject, timings, money, guarantees, liability of the parties.
What to prepare so we do not breach
Page
Readiness checklistThe checklist walks documents, workplaces and occupational safety before the people arrive.
Questions remain
Questions and answers
What companies ask about the legal side
The most frequent questions from directors and company lawyers.
Yes. Ukrainian labour law and the laws on employment and on the legal status of foreigners directly provide for employing foreign citizens under a permit. Our whole process is built on exactly that procedure.
No, and nobody can - the decision is made by a state authority. We answer for the quality of preparation: the right documents, the right procedure, the right filing dates. That is what brings the refusal risk to a minimum.
No. State queues are not for sale, and whoever promises otherwise is gambling with your money and your reputation. The only honest way to speed up a project is to file everything correctly the first time.
No. Working without a permit is a violation for which the employer answers first. We do not offer such schemes and walk away from projects that insist on them.
By law, the employer bears responsibility for admitting someone to work without a permit. That is exactly why our process is built so a person starts a shift only with documents in hand - it protects both sides.
We track changes, warn enterprises and rebuild routes to fit the new rules. If a change affects a live project, we revise the schedule and say honestly what exactly changed.
Data is used only for the paperwork and is not passed to third parties. Readable copies of passports and forms are never published; only the person handling the filing has access.
The opposite - we welcome it. We send the draft before the meeting, answer the lawyer's questions in writing and bring in the partner's lawyer if needed. A contract checked by two lawyers is a stronger contract.
Request
Ask the uncomfortable question
- 01A manager reviews the request and clarifies details
- 02You receive a route, a timeline and a cost structure for your project
- 03Any contract decision comes only after the estimate
Need a detailed request? Fill in the employer form
Staffing request