Updated: August 7, 2026
Migration support
Paperwork for the foreign workers you have already found
The candidates are there; what remains is the paperwork. Work permit, visa, insurance, residence permit and registration - on one timeline, with a clear status for every step.
The documents are prepared by a separate migration partner. WORKIN coordinates the timing and the statuses.
What it is and how it works
Support is for the case where sourcing is no longer needed
The enterprise found the people itself: relatives of current staff, workers from earlier projects or candidates from partners. WORKIN takes on what usually stalls - the document route, the deadlines and the work with the migration partner. The enterprise remains the employer.
First we check passports, validity dates, the profession and any past refusals, so obstacles show up before filing. The company collects a small package - company details, a registry extract, a draft employment contract and salary information - and the migration partner prepares and files the work permit application.
For visa countries a type D visa and an embassy interview come next; for visa-free countries this step is skipped. After entry come insurance, the residence permit and registration of the place of residence. WORKIN keeps one schedule, shows the status of every person and reminds you about renewals in advance.
- visa-free route
- 4-7 weeks
- visa D route
- 8-10 weeks
- visa D with transit
- 10-14 weeks
- schedule and status for every person
- 1
Who it suits
When support is exactly what is needed
The service fits when the people are found but there is no time or nobody to handle the paperwork.
- Candidates were found independently and are ready to start
- Workers are already in Ukraine and documents need extending or re-issuing
- There is nobody in-house who handles migration matters
- An earlier attempt to do it in-house got stuck
- One timeline is needed for a group rather than separate stories
- The worker's family also needs papers
When another service fits better
- The worker's documents
- Work permit for a foreign national · Long-term D visa · Transit documents for certain countries · Medical insurance · Temporary residence permit · Registration of residence · Renewal of the permit and the residence permit · Documents for the worker's family
- Countries we work with
- Uzbekistan · Azerbaijan · Kyrgyzstan · Tajikistan · India · Turkey · Bangladesh · Nepal
- Realistic processing time
- Visa-free route 4-7 weeksD visa 8-10 weeksD visa with transit 10-14 weeks
What you get
Documents that do not hold up the start of work
One schedule for the group and a clear status of every step instead of separate stories for each person.
Checks before filing
We check candidates' and the enterprise's documents before they are submitted.
Enterprise package
List of employer documents and help collecting them.
Work permit
Filing and follow-up of the permit to employ a foreigner.
Visa and entry
Visa D package, consulate interview preparation and meeting on arrival.
Documents after entry
Residence permit, registration and tax number.
Deadline control
Register of control dates and early extension reminders.
Document route
What is issued at each stage
The sequence depends on the country of citizenship. Below is the general scheme for a worker from abroad.
01Before entry
- Candidate documents: translation and certification
- Apostilled criminal record certificate
- Enterprise documents as the employer
- Permit to employ a foreigner
02Entry
- Employer invitation
- Visa D for visa countries
- Medical insurance
- Meeting and transfer
03After entry
- Temporary residence permit
- Registration of place of residence
- Tax number
- Extension of the permit and residence permit
How the process runs
Six steps from checking documents to registration
Every step has a completion marker and a timeframe. State authority timings are practical guidance, not a promise of a decision.
- 01
Checking the starting data
We look at passports, validity dates, the occupation, previous refusals and the current status. This step shows whether anything blocks the application.
- 02
Preparing the enterprise's file
Company details, register extract, draft employment contract, salary information and the authorised signatory. The file is small, but without it the route does not start.
- 03
Work permit
The migration partner prepares and submits the documents; the permit is issued to the enterprise as the employer.
- 04
D visa and entry
For visa countries: appointment, interview and the embassy's decision. For visa-free countries this step is skipped.
Country manager - 05
After entry
Insurance, the residence permit file, submission and collection. The employment contract is signed in parallel.
- 06
Registration of residence
Registration at the worker's actual address through the administrative service centre. After that the file is closed.
Overall practical guidance: 4-7 weeks for visa-free countries, 8-10 weeks for a D visa and 10-14 weeks where transit is required.
Who handles documents
The migration support team
Documents are prepared by a separate migration partner. These people at WORKIN are responsible for the schedule, completeness and contact with workers.
Nataliia Kravchuk
Head of documents
Manages the group's document route and keeps the schedule together with the migration partner.
Emre Yıldız
Worker relations manager
Prepares candidates from Turkey for the consulate interview and supports the visa D process.
Olena Lytvynenko
Head of enterprise projects
Takes the request and agrees the scope and deadlines with the enterprise.
Documents
What the enterprise signs as the employer
Migration support runs under a contract with WORKIN, and we prepare the employer's HR documents. The enterprise only needs to sign them.
State fees for the permit and residence permit are paid by the enterprise directly to the state, with no markup.
Cases and project scenarios
Projects where the paperwork kept to the schedule
Below are delivered WORKIN projects. Company names are withheld under confidentiality terms; everything else is shown as it happened.
India
India: volume sourcing for a production project
Volume hiring was needed that neighbouring markets cannot supply.
View case →
Construction
Construction: reinforcing the crew at the concrete stage
The concrete stage needed people with real experience, not general labourers.
View case →
Warehousing and logistics
Distribution centre: a stable loading crew
Loading and sorting relied on random people and constantly slipped.
View case →
Agriculture and food
Launching a packaging shift at a food plant
There was nobody to staff the extra shift: local response did not cover the need.
View case →
Questions and answers
What enterprises ask about hiring foreign workers
Answers to the questions that come up before the paperwork starts.
The permit is issued to the enterprise as the employer. The documents are prepared and submitted by a separate migration partner, while WORKIN coordinates the timing and shows the status of every step.
Practical guidance: 4-7 weeks for visa-free countries, 8-10 weeks for a D visa and 10-14 weeks where transit is required. The total is made up of the review at the employment service, the embassy's decision and the post-arrival steps.
The cost splits into three parts: WORKIN's coordination, the migration partner's services and the state fees. The last are set by law and the enterprise pays them directly to the recipient. The exact figure is prepared for the specific citizenship and occupation.
That is a common case. We look at the current status of stay and the validity of the documents, then build the route for re-issuing or extending them. Sometimes no exit from the country is needed at all.
Yes, family members have their own document route. It is better planned together with the main file so the timings do not drift apart.
Refusals usually come from an incomplete file or a mismatch in the occupation. The checking step makes that visible in advance. Nobody can guarantee a state authority's decision - we show the risks before submission, not after.
Yes, the permit requires a notarised translation. It is one of the first documents the candidate is asked to prepare.
The enterprise, directly to the recipient. The amounts are set by law; WORKIN does not collect them and shows them as a separate line in the estimate.
Yes, a group runs on one timeline while the status stays visible per person. That is easier than separate stories and lets you plan when the group starts its shifts.
The permit and the residence permit have expiry dates, and renewal has to start in advance. WORKIN keeps the calendar and warns before a document runs out.
Request
Describe the situation - we will map the documents and the timing
- 01A manager reviews the request and clarifies details
- 02You receive a route, a timeline and a cost structure for your project
- 03Any contract decision comes only after the estimate
Need a detailed request? Fill in the employer form
Staffing request