Updated: August 7, 2026
Documents
Documents for foreign workers
The whole paperwork route on a single page: seven documents, practical timelines, who files each one and what to do when something goes wrong.
We do not speed up state authorities and do not promise faster than things actually are.
In short
WORKIN runs the paperwork together with the migration partner
The company does not have to work the route out on its own. Your part is the company documents, approving candidates and the state fees. WORKIN handles the rest: filing, timelines and supporting the worker after arrival.
Route finder
Which route you actually need
The set of documents depends on the worker's citizenship and the length of the contract. Answer three questions and we will show the steps, the timeline and what goes to the state.
Your route
- 01Work permit2-4 weeks · reviewed by the state
- 02Arrival and move-in1 weeks · WORKIN does this
- 03Residence permit3-5 weeks · reviewed by the state
- 04Migration registration1 weeks · the company does this
Dashed steps run in parallel rather than in sequence, which is why the total is shorter than the sum of the steps.
- Time to the first shift
- 4-7 weeks
- State fees for the group
- 183 400 ₴
State fees are paid by the company directly to the recipient; the amounts are set by law. The migration partner's services and WORKIN's fee are calculated separately.
Get a project estimateAll documents
Seven documents of the route in one place
The whole path is gathered here: what is arranged before arrival, what after, who files it and what happens if a deadline is missed. Each document has its own page with the procedure and the risks; here they are brought together into one route.
Work permit for a foreign national
The base document of the route. Without it a person cannot work at the company legally, and every other step is pointless.
- Practical timeline
- 2-4 weeks
- Who files it
- The migration partner on behalf of the company
- Issued to
- To the company as the employer, not to the worker
- Validity
- Up to three years, tied to that specific employer
What has to be collected
- Company details and registry extract
- An authorised signatory
- A draft employment contract stating the position and pay
- A copy of the candidate's passport with a notarised translation
- Proof of payment of the state fee
What happens if: The worker started a shift before the permit was issued - that is a breach by the company, not by the worker. The fine falls on the employer.
Procedure and risksD-04 work visa
Required only for citizens of visa countries: India, Bangladesh, Nepal, China. It is issued after the permit, not in parallel with it.
- Practical timeline
- 4-6 weeks
- Who files it
- The candidate in person at the consulate
- Issued to
- To the worker
- Validity
- 90 days to enter; a residence permit is needed after that
What has to be collected
- The original work permit
- A passport valid for more than a year
- An invitation from the company
- Medical insurance for the trip
- A booked consular appointment
What happens if: The consulate refuses - the route stops and the permit stays valid. The consulate is not obliged to explain the refusal, and we have no influence over it.
Procedure and risksVisa-free entry
No visa is needed for Uzbekistan, Azerbaijan, Kyrgyzstan, Tajikistan and Türkiye. A person enters on their passport but may only work once the permit is issued.
- Practical timeline
- No visa required
- Who files it
- The step does not exist and is skipped
- Issued to
- Not issued
- Validity
- 90 days of stay out of 180
What has to be collected
- A passport valid for more than a year
- An issued work permit
- A ticket and confirmation of accommodation
What happens if: A person entered and is working without a permit - that is illegal employment. Ninety visa-free days do not grant the right to work.
Procedure and risksMoldovan transit visa
Some routes connect through Chisinau. Citizens of certain countries need a transit visa even if they never leave the airport.
- Practical timeline
- 1-2 weeks
- Who files it
- The migration partner together with the candidate
- Issued to
- To the worker
- Validity
- For the transit period
What has to be collected
- A ticket with a confirmed connection
- A Ukrainian visa or proof of visa-free entry
- A passport
What happens if: The transit is not arranged - the person is denied boarding. The ticket is lost and the start date moves.
Procedure and risksArrival and move-in
Not a document but the point of the route from which every post-arrival deadline is counted. This is where the clock starts for the residence permit and registration.
- Practical timeline
- 1-3 days
- Who files it
- WORKIN meets and accompanies the group
- Issued to
- Not issued
- Validity
- The arrival date is recorded in the documents
What has to be collected
- Accommodation prepared before arrival
- Meeting at the airport and transfer
- Workwear and the safety briefing
- A mentor for the first shift
What happens if: The housing is not ready - the group stays in a hotel at the company's expense while the registration clock is already running.
Temporary residence permit
Needed when the contract runs longer than a year. It replaces the visa and grants the right to live in the country for the whole term of work.
- Practical timeline
- 3-5 weeks after arrival
- Who files it
- The migration partner with the worker's participation
- Issued to
- To the worker
- Validity
- For the term of the work permit
What has to be collected
- The work permit
- An employment contract signed after arrival
- Medical insurance
- The residential address and the owner's consent
- A state fee of UAH 3,200
What happens if: The filing deadline is missed - the person loses lawful grounds to stay, and the route has to restart with leaving the country.
Procedure and risksMigration registration and extension
Address registration runs in parallel with the residence permit, not after it. An extension is filed in advance, while the previous document is still valid.
- Practical timeline
- Within 30 days of arrival
- Who files it
- The company as the receiving party
- Issued to
- To the worker at their address
- Validity
- Updated on every change of address
What has to be collected
- The actual residential address
- The property owner's consent
- The worker's passport and residence permit
- A notice of change of address if the person moves
What happens if: The worker moved and the address was not updated - that is a registration breach. The company answers for it as the receiving party, not the worker.
Procedure and risksCases and project scenarios
How companies close their staffing gap with WORKIN
Below are delivered WORKIN projects. Company names are withheld under confidentiality terms; everything else is shown as it happened.
Agriculture and food
Launching a packaging shift at a food plant
The plant lacked line operators and packers to launch an additional shift. WORKIN built the candidate profile, ran sourcing, screening, the document route, arrival and preparation for the first day on site.
WORKIN assembled and prepared the group, took it through the document route and organised the start of the additional shift. The plant received a clear arrival and launch schedule.
View case →- Industry
- Food production
- Roles
- Line operators, packers, general workers
- Scope
- Sourcing, documents, logistics, living
Warehousing and logistics
Warehouse complex: pickers for an extended shift
Extending the shift ran into a shortage of pickers.
View case →
Manufacturing
Woodworking: machine operators and sorters
Areas stood idle for lack of operators, sorters and packers.
View case →
Construction
Construction: reinforcing the crew at the concrete stage
The concrete stage needed people with real experience, not general labourers.
View case →
Questions and answers
What companies ask about the documents
Answers to the questions that come up before a project starts.
No. Work without a permit is illegal employment, and the company carries the liability as the employer, not the worker. The fine falls on the company.
To the company as the employer. The permit is tied to that specific company: if the person moves to another employer, a new permit is required.
The work permit is UAH 15,140 and the residence permit UAH 3,200 per person. The amounts are set by law and are paid directly to the recipient, not through WORKIN.
The route stops but the permit stays valid. The consulate is not obliged to explain the refusal and we have no influence over it. The practical way out is to replace the candidate or switch to a visa-free direction.
The company as the receiving party. If a worker moves and the address is not updated, the breach is recorded against the company.
No. Under a year the person stays on the visa or visa-free regime and no residence permit is issued. That removes UAH 3,200 per worker from the calculation.
Visa-free directions take 4-7 weeks, visa ones 8-12, and Nepal with its exit permit up to 14. The route finder above will show the exact timeline for your case.
We handle the filing, coordination with the migration partner, tickets, meeting the group and support after arrival. The company provides its documents, approves candidates, pays the state fees and prepares the workplace and the address.
Request
Describe the need - we come back with a route and an estimate
- 01A manager reviews the request and clarifies details
- 02You receive a route, a timeline and a cost structure for your project
- 03Any contract decision comes only after the estimate
Need a detailed request? Fill in the employer form
Staffing request